The best Motion alternative for most people is Reclaim.ai, which adds AI scheduling to your existing calendar, has a free plan and costs $10 a seat billed yearly on Starter. Akiflow is the closest like-for-like planner with auto-scheduling, Sunsama suits people who want to plan their own day calmly, and ClickUp, Asana and Notion are better if you need real team project management. Motion ranks #8 in our best AI project management ranking: its scheduler is excellent, but most people leave over price, the lack of a free plan or thin integrations.
Why people look for Motion alternatives
No free plan and a high solo price
Motion has no free tier, and the individual Pro AI plan costs $29 a month billed yearly ($49 monthly). Reclaim.ai's Lite plan is free, and ClickUp, Asana and Notion all have free plans.
Constant reshuffling
Motion moves tasks whenever your day changes. Many users love that, but some find a calendar that keeps rearranging itself stressful and prefer to place tasks themselves in Sunsama or Akiflow.
Thin integrations
Motion's integrations page lists calendars, Zoom, Meet and Teams, email forwarding, Siri, Zapier and an API, but no native Slack or CRM links. ClickUp's paid plans include integrations such as Slack and HubSpot.
Billing complaints
Trustpilot reviewers (3.7 out of 5 from 578 reviews) report charges after trials or cancellation and refused refunds. Motion's terms say purchases are non-refundable.
Not enough project management
A task can have only one assignee, and Gantt charts and capacity planning need Business AI. Teams running bigger programmes often move to Asana or ClickUp.
Motion alternatives at a glance
Tool
Best for
Price from
Free plan
Our score
Motion for comparison
Small teams and individuals who want AI to plan their calendar
Scores come from our category rankings (hover for which one). "n/a" means the tool is not in a ranking yet.
The best Motion alternatives, reviewed
#1 · Best for protecting focus time and habits on the calendar you already use
Reclaim.ai
by Reclaim.ai · from $10/seat/month billed yearly (Starter) · free plan
7.7/10
Reclaim.ai is the cheaper way to get AI scheduling without moving your tasks into a new app. It sits on your calendar and books focus time, habits (recurring routines such as lunch or exercise), buffer time after calls and flexible meetings, and reschedules them as your week changes. The free Lite plan covers one user with a 1-week scheduling range and one calendar sync. Starter costs $10 per seat a month billed yearly ($12 monthly) with an 8-week range, and Business $15 ($18 monthly). It is not a project manager, so you keep your task app.
Versus Motion:Cheaper, with a free plan, but no projects or docs.
#2 · Best for professionals who want a time-blocking planner fed by all their apps
Akiflow
by Akiflow · from $19/month billed yearly (Pro)
Akiflow is the closest like-for-like swap for Motion's personal planning. It brings tasks, calendars and AI into one time-blocking planner, with a universal inbox that gathers tasks from other apps (10+ native integrations, plus thousands through Zapier and IFTTT). Its AI can schedule tasks into free slots in one click, and it includes an MCP connector for AI assistants. Pro costs $19 a month billed yearly ($228) or $34 monthly, with a 7-day trial that needs a card. There is no free plan, and team features are lighter than Motion's.
Versus Motion:Similar AI planning with more task sources, but weaker for teams.
#3 · Best for people who want a calm, guided daily plan they control
Sunsama
by Sunsama · from $17/month billed yearly (Pro)
Sunsama takes the opposite approach to Motion: instead of scheduling for you, it walks you through planning each day so you do not overload it. It pulls tasks from Asana, ClickUp, Notion, Trello, Todoist, GitHub and others, and you timebox them onto Google, Outlook or Apple calendars. Focus mode and Pomodoro timers help you stick to the plan. Pro costs $17 a month billed yearly or $22 monthly, with a 14-day trial that needs no card. Sunsama says it has no free plan and does not plan to add one.
Versus Motion:You stay in control of your day, but nothing is scheduled automatically.
by ClickUp · from $7/user/month billed yearly (Unlimited); Brain AI from $9 extra · free plan
7.9/10
ClickUp is the pick if you need full team project management rather than a personal planner. It has Gantt charts, workload views, goals, time tracking, docs and chat, and its Brain AI and Super Agents are the broadest AI set in our project management ranking. Unlimited costs $7 per user a month billed yearly and Business $12, and there is a Free Forever plan. AI is extra: Brain AI adds $9 per user a month billed yearly, charged on every member. It does not schedule tasks into your calendar the way Motion does, and it takes longer to learn.
Versus Motion:Far more project management and a free plan, but no automatic calendar planning.
#5 · Best for cross-functional teams running many projects and repeatable workflows
Asana
by Asana · from $10.99/user/month billed yearly (Starter) · free plan
8.3/10
Asana is our top-ranked AI project management tool and the stronger choice once your team's projects outgrow Motion. Goals, portfolios and workload views are among the best we tested, and AI Studio adds no-code AI steps that triage requests and route work, with 50,000 AI credits a month on Starter shared across the account. Starter costs $10.99 per user a month billed yearly ($13.49 monthly), and the Personal plan is free for up to 2 users. Asana plans projects, not your calendar, so pair it with a scheduler if that is what you would miss.
Versus Motion:Better team project management with AI included, but no auto-scheduling.
by Notion Labs · from $10/member/month billed yearly (Plus); full AI on Business at $20 · free plan
8.0/10
Notion suits teams that valued Motion's docs and notes more than its scheduler. Projects live in databases next to specs, wikis and meeting notes. On the Business plan ($20 per member a month billed yearly) you get full Notion AI, Notion Agent for multi-step jobs across the workspace, AI Meeting Notes and Enterprise Search. Free and Plus ($10 billed yearly) include only an AI trial. Notion does not plan your tasks into free calendar time automatically, so heavy deadline jugglers may miss Motion's scheduler.
Versus Motion:Stronger docs and wikis, but no automatic scheduling.
Many teams pair a project tool with a scheduler, such as Asana plus Reclaim.ai. Compare costs on our Motion pricing page and scores in our best AI project management ranking.
Switching tips from our editors
Motion's help centre does not document a CSV export, so ask support for an export before you cancel, or copy key docs out by hand. Developers can also use Motion's API.
List each project's tasks with their durations, deadlines and priorities. Those settings drive Motion's schedule and must be recreated in the new tool.
Rebuild recurring tasks and focus time as habits (Reclaim.ai) or recurring tasks (Akiflow, Sunsama) before your Motion plan ends.
Once the new tool is running, disconnect Motion from your calendars in its settings so it stops creating or moving events.
Cancel before your renewal date. Motion's terms say payments are non-refundable, and team plans can only be cancelled by an admin.
Software placing your tasks into free time on your calendar, based on deadlines, priorities and how long each task takes.
Timeboxing
Blocking out a fixed slot in your calendar for one task, so you work on it at a set time.
AI credits
Motion's usage allowance for AI features such as AI Chat and the meeting notetaker. They reset each billing cycle.
Capacity planning
Seeing how much free time each team member has, so managers can spot who is overloaded and move work.
Seat bundle
A fixed number of user licences sold together. Motion sells team seats in bundles of 1, 3, 5, then steps of 5.
Frequently asked questions
What is the best free alternative to Motion?
Reclaim.ai's free Lite plan for AI scheduling on your existing calendar. For team projects, ClickUp's Free Forever plan and Asana's Personal plan (up to 2 users) are free.
Is Reclaim.ai better than Motion?
It is cheaper and has a free plan, and it works on top of your current calendar and task tools. Motion is better if you want tasks, projects, docs and scheduling in one app.
Is ClickUp better than Motion?
For team project management, yes: ClickUp ranks higher in our best AI project management ranking and has a free plan. Motion is better at planning each person's calendar automatically.
Which Motion alternative auto-schedules tasks?
Reclaim.ai schedules focus time, habits and tasks on your calendar, and Akiflow can schedule tasks into free slots in one click. Sunsama, ClickUp, Asana and Notion leave scheduling to you.
Is there a cheaper alternative to Motion?
Reclaim.ai Starter costs $10 a seat a month billed yearly against Motion's $19, and Sunsama Pro costs $17 a month billed yearly against Motion's $29 solo plan.
Sources
Every fact on this page comes from public information. Vendor figures are labelled as vendor claims.